SUMMARY

The AP Analyst is responsible for day-to-day accounts payable processing, including invoice entry, credit memo application, and vendor account management for a defined set of service-provider and corporate vendors. This role also supports the distribution of incoming invoices, vendor payment support, vendor account maintenance, and the end-to-end vendor onboarding process. This role serves as a key point of contact for vendors on payment status, account updates, and onboarding requirements, and helps ensure invoices move efficiently to the correct processor and are paid on time. This role reports to the AP/MSA Manager under the combined Accounts Payable and Managed Services reporting structure.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned)

Invoice Processing & Entry

Enter service provider invoices
Enter corporate invoices into NetSuite
Enter credit memos and apply them to open invoices, reconciling credit memos against outstanding invoices
Provide backup support for processing invoices in Stampli and other accounts payable functions as needed

Mailbox & Invoice Distribution

Monitor both the AP and Patient Charges mailboxes, distributing incoming invoices to assigned processors for processing

Vendor Payment & Statement Support

Assist with reconciling vendor statements
Respond to vendor inquiries regarding invoices, payment status, and account balances
Reach out to approvers for due invoices that are still pending approval
Update the Weekly Urgent Payment Tracker for vendors requesting payment on invoices that have become due, and for any urgent payment requests

Vendor Account Maintenance

Monitor the new and existing vendor tracker for new and terminated contracts
Ensure vendor accounts are placed inactive once a contract is terminated
Update vendor accounts (e.g., new address, banking information for electronic payments, contacts, etc.)
Reach out to vendors for verbal verification of new banking information before updating vendor accounts

Vendor Onboarding

Handle the vendor onboarding process
Reach out to and follow up with new vendors for onboarding documentation once new contracts are signed
Request and ensure OIG screenings are cleared prior to onboarding new vendors
Set up new vendor accounts

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES

(Other duties may be assigned; scope and autonomy increase with level)

PREFERRED QUALIFICATIONS

Skills and Abilities:

AP and Patient Charges mailboxes
NetSuite (invoice entry and corporate AP processing)
CRE (claim review platform shared with Managed Services)
Stampli (invoice processing backup support)
New and Existing Vendor Tracker
Urgent Payment Tracker
OIG screening process/tool for vendor onboarding

Pay Range for this position: $52k-$60k annually

PHYSICAL DEMANDS

While performing the duties of this job, team members are regularly required to sit, stand, walk, reach with hands and arms, and to talk and hear. Team members may be occasionally required to climb or balance, stoop, kneel, or crouch. Team members must occasionally lift, push and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

WORK ENVIRONMENT

This position is considered remote.

The above describes the general content of and requirements for the performance of this position. It is not intended to be an all-inclusive statement of the duties, responsibilities, and requirements of the position.